In normal circumstances, while submitting the application, at least one parent with passports of both the parents has to be physically present at the Embassy.However, during the Corona pandemic situation, it is not mandatory for the parent(s) to visit the Embassy.

While submitting the application you need to submit the following documents:

• Duly filled and printed online application form (https://embassy.passportindia.gov.in/) with the child’s (applicant’s) signature/thumb impression in dark ink on the first page below the photograph (sign. Box) and ink signatures of parent(s) on the last page. (two addresses are required in the application form, one address should be from India and other/current address in Foreign country)

• Duly filled and printed Annexure ‘F’ signed by both parents link here. (https://www.indembhelsinki.gov.in/pdf/Annexure-F-for-issue-of-passport-damaged-2021.pdf)
• Current damaged passport
• Police Report in case of lost/stolen of passport
• Copies of applicant’s current passport (first and last pages) attested by Parents.
• Copies of applicant’s residence permit (both sides) attested by Parents.
• Three square shape colour photos size 2 inch x 2 inch(51 mm X 51 mm). For more info, visit: https://www.indembhelsinki.gov.in/pdf/Photo-Spec-Passports.pdf
• Affidavit for change of appearance duly filled and signed by both parents (https://www.indembhelsinki.gov.in/pdf/Affidavit-for-for-minors-2021.pdf)
• Duly filled and printed Annexure ‘D’ signed by both parents (link here) (ANNEXURE D)
• Duly filled and printed Annexure ‘C’ signed by both parents (link here) (ANNEXURE C)
• Proof of payment (Fee-receipt). Payment by bank transfer only. 

Payment details: (https://www.indembhelsinki.gov.in/consular-fees.php)

NB! If any of Applicant’s personal details have changed since the issuing of your current passport (i.e. change of name and change of printable address in passport), you will need to submit additional documents. When a new/re-issue of passport is being issued, no additional fee is charged for change of address and for change of name.
Additional documents required for change of printable INDIAN address in passport:

• Proof of the new address such as copy of one parent’s voting card/Aadhaar card/driving licence/electricity bill, bank statement, rent agreement etc.

Additional documents required for change of printable FOREIGN address in passport:

• Proof of the new address such as copy of one parent’s electricity bill, telephone bill, bank statement, rent agreement etc.

Additional documents required in case of change in Name:

Documents required from India

(This would not be applicable for temporary residents and visitors from India or third countries)

• Clippings of two local newspapers or the Gazette notification of the concerned State Government, as the case may be; and
• At least two public/school documents issued in the desired name to ascertain that the applicant has actually changed his name.

OR/Alternatively

Documents required from Finland

• For those who have been staying abroad on long term permanent or work, student visa/permit, two public documents issued by the local (Finland) government/local school/educational institution where the student is enrolled may be accepted. This would not be applicable for temporary residents and visitors from India or third countries

Regarding SURNAME – If any applicant wants to add/shift surname from the given name may be allowed subject to production of at least two public documents in the said name. For example, if an applicant held a passport in the name of SANJU MOHAN PRASAD with the SURNAME is blank, he may be allowed to enter SANJU MOHAN or SANJU as the FIRST NAME and PRASAD or MOHAN PRASAD as SURNAME.  

Please note: All supporting documents need to be self-attested by both parents

If you want to apply through post, please see the following link: https://www.indembhelsinki.gov.in/applying-through-post.php. Please note that the Embassy will not be held liable or answerable for the loss of any documents in transit.

Please note that you must submit complete application with relevant documents. In case of an Incomplete application due to any missing relevant document will not be processed and there could be delay than usual processing time.

Applications are accepted at the Embassy counter only on working days between 0900-1200.